February 6, 2023

Ecrt FY23 Q2 Certification Period Opens Tomorrow 2/7/23; SPH Internal Deadline 3/2/23

The first ecrt system-generated certification reminder for Q2 will be sent to PIs tomorrow morning. Please ensure all the statements are ready to be certified or you'll have to put them on hold. The internal deadline for the Q2 certification is March 2, 2023. If you ecrt encounter issues or have questions, please reach out to Judy Lo.

Reminder: BCD Travel No Longer a Preferred Travel Agency, Effective February 18, 2023

Effective February 18, 2023, BCD travel will no longer be a preferred Travel Agency. BCD will continue to support travelers who have already purchased tickets with travel dates beyond that time. Any unused tickets/credits in the BCD travel bank need to be issued prior to February 18, 2023.

The Travel Office encourages everyone to begin using one of Harvard's other preferred agency partners to support future travel needs including guest and/or meetings travel. Travel booked through one of these preferred agencies provides access to the discounts and benefits negotiated with our Airline partners and Harvard travelers are automatically registered with International SOS.

FY 2024 Fringe Benefit and Vacation Fringe Rates

Pending federal approval, Harvard will consolidate 6 fringe benefit rates into 3 for FY2024. Note: The Staff rate has been consolidated and now includes both Exempt and Non-Exempt Staff. The Academic category includes faculty and post-docs. 

• Federal proposals should continue to use FY2023 rates until we have approval for the consolidated rates.
• Non-federal proposals can use the consolidated rates starting immediately

Revised: Harvard NIH DMSP Budgeting and Application Instructions Tip Sheet

The revised Harvard NIH DMSP Budgeting and Application Instructions Tip Sheet provides guidance focused on Principal Investigators (PIs) and Grants Managers (GMs) working together to complete a budget and application that include the newly required NIH Data Management and Sharing Plan (DMSP).

HSPH's Faculty Effort on Training Grants Policy (Revised) and Procedure (New)

Training grants require effort from the Program Directors (PD/PIs, Co-PD/PIs) to fulfill the training goals indicated in the program plan. While some sponsors may allow direct charging of faculty salary to the grant, many do not. Per the Harvard Chan School’s Faculty Effort on Training Grants Policy, the School has designated funds to provide 10% institutional support per grant to faculty PD/PIs who choose to lead training grant programs awarded to the School as but cannot directly budget salary to the grant due to sponsor policy. We recently transferred the procedural elements from the policy to a newly created procedure document.

• Revised Policy: Harvard Chan School’s Faculty Effort on Training Grants Policy
• New Procedure: Harvard Chan School’s Faculty Effort on Training Grants Procedure

Extending the Special Exception to the NIH/AHRQ/NIOSH Post-Submission Material Policy During the COVID-19 Pandemic: August/October 2023 Councils

Notice #NOT-OD-23-066 extends the special exception for post-submission materials (see NOT-OD-20-123; NOT-OD-20-163; NOT-OD-20-179; NOT-OD-21-095; NOT-OD-21-179; NOT-OD-22-047, NOT-OD-22-113) to applications submitted for the August/October 2023 Council rounds (beginning with applications submitted for the January 25, 2023 due date). For applications, the NIH, AHRQ, and NIOSH will accept a one-page update with preliminary data as post-submission materials for applications submitted under all activity codes, ONLY if the Funding Opportunity Announcement (FOA) used for submission allowed preliminary data in the application.

GMAS Subagreement Module Overview for Central Office Research Admins 

Date: Ongoing

Register: Harvard Training Portal

Description: This is the first of two on-line courses that are pre-requisites for the Central Office hands-on training. This self-paced course provides an overview of the new GMAS subagreement workflow, the subagreement dashboard, subagreement document management, and new communication functions in GMAS. The overview course is approximately 40 minutes in length and is divided into short videos to enable you to take the course in small increments to fit your schedule. The second on-line course for Central Administrators, which is a step-by-step demonstration course will be released shortly. If you have any questions, please contact Jennifer Neira.

Auditing & Reporting Slip-ups When Conducting Human Research

Date: Tuesday, January 31, 2023, 11:00AM - 12:00PM

Register: Registration Link 

Description: Led by Alyssa Speier, QIP Director and Julie Chamberlin, ORARC IRB Reliance & QA/QI Specialist, join this discussion around Human Research investigator auditing and an RNI overview (Reportable New Information). Refer to the QIP Monthly Education Series for more information. 

General Contract Review Training 

Date: Tuesday, February 7, 2023, 1:00PM - 2:30PM

Register: Harvard Training Portal

Description: General training from Strategic Procurement’s Contracts Team on how to contract with vendors. Covers general legal concepts, Harvard-specific policies and concerns, and how to use Harvard contracts templates or work with vendor documents. Attendees who complete this course should be able to handle at least basic contracts on their own and know when and how to seek further assistance. This course is designed to be informative for all staff regardless of experience level with vendor contracting. 

Financial Award Management I 

Date: Tuesday, February 7, 2023, 1:00PM - 3:00PM

Register: Harvard Training Portal

Description: This course was developed to help research administrators effectively apply cost principles to manage sponsored awards. In this session participants will:

• Utilize internal financial systems (GMAS, HART) to confirm compliance to sponsor terms and internal policies
• Take appropriate steps to review, analyze, and, in cases of non-compliance, move costs. 
• Identify the differences between journals and cost transfers

Don’t Let Research Misconduct Ruin Your Career: What Is Research Misconduct and How To Avoid It

Date: Tuesday, February 7, 2023, 1:00PM - 2:00PM

Register: Registration Link

Description: Attend this interactive session to learn what constitutes Research Misconduct, how to recognize, avoid, and report it, and where to find resources for support regarding a potential and/or an actual allegation.  Dr. Christiani, the HSPH Research Integrity Officer (RIO), will use real-life examples to discuss Harvard Chan School’s policies and procedures for responding to allegations of research misconduct including the steps that will be taken upon receiving an allegation as well as the rights and responsibilities of the RIO, complainant, respondent, and deciding official. Refer to the QIP's Education Session Homepage for more information.  

Buy-to-Pay Contract Management Training 

Date: Wednesday, February 8, 2023, 10:00AM - 11:30AM

Register: Harvard Training Portal

Description: If you are interested in effectively managing your contracts, you’re encouraged to attend. This virtual instructor-led course will teach you about the Buy-to-Pay contract management tool’s many helpful features and how to use them.

Making Code and Software Open: Connecting GitHub and Data Repositories

Date: Wednesday, February 8, 2023, 12:00PM - 1:00PM

Register: Registration Link

Description: The NIH promotes broad dissemination of research products including NIH-funded and/or NIH-developed research software. By releasing software and code you have created and/or developed in your research, you are further contributing to the research landscape and making your approach to research more open, transparent, and reproducible. This workshop will cover recommended practices for sharing software and code on GitHub, and how to properly cite your code using the GitHub integration with Harvard Dataverse and Zenodo.

Staff Invitation - Feedback Session with Provost Garber 

Date: Thursday, February 9, 2023, 9:30AM - 10:25AM

Register: Registration Link (Highly recommended to all SPH staff and faculty)

With the search for the next dean of the Harvard Chan School underway, University Provost, Alan Garber hopes to benefit from staff perspectives and welcomes you to a feedback session. Your thoughts and perspectives are extremely important to the search, and we hope that you take this wonderful opportunity to be heard.

If you cannot attend the session, or if you have thoughts about the search that you would like to convey in confidence – including the names of possible candidates for the position – please send them by email to sphdeansearch@harvard.edu. You may also submit comments anonymously via the survey.

Open Scholarship: Open Access, Open Science, Open Data

Date: Monday, February 13, 2023, 12:00PM - 1:00PM

Register: Registration Link

Description: Open Scholarship advocates for research to be transparent and openly available to all. In this workshop, we’ll give an overview of the Open Science movement and the general principles including access to publications and the underlying research process, FAIR data, and initiatives within scholarly communications that support “openness” of the research endeavor (preprints, registered reports, persistent identifiers, and community engagement platforms).

Finding, Reusing, and Citing Data in Harvard Dataverse

Date: Tuesday, February 14, 2023, 12:00PM - 1:00PM

Register: Registration Link

Description: Finding data to reuse for your own research is often challenging because it can be widely distributed across a large number of different repositories and websites, it may not be described very well, and it can be difficult to evaluate whether data you have found is suitable for your research needs. In this session, we will explore Harvard Dataverse to learn more about searching in a data repository and reusing secondary data, including how to read metadata to better understand datasets and appropriately citing and resharing datasets you reuse in your own research.

NNLM: Creating Data Management Plans with DMPTool

Date: Wednesday, February 15, 2023, 1:00PM - 2:00PM

Register: Registration Link (Membership required)

Description: The DMPTool is a free tool that walks users through creating comprehensive data management plans. This webinar will guide attendees through data management plan basics, creating a DMPTool profile, and exploring available templates and planning resources.

Research Management Meeting (RMM)

Date: Thursday, February 16, 2023, 2:00PM - 3:30PM

Register: Registration Link (Registration required in advance)

Description: This training is designed to prepare department administrators, grant managers and others in departments who work with subagreements to use new GMAS subagreement functionality that will be available on February 27^th.  While we strongly recommend that all in these roles attend this session, other interested colleagues are welcome to attend. Separate trainings have been created for Central Administrators.
 
Led by Kevin Ritchie, Associate Director of Awards Management, HMS ORA (Office of Research Administration), this live webinar-style training will include an overview of new screens and features, a step-by-step demonstration, and time allotted for Q&A. The training will be recorded and posted to the Harvard Training Portal (HTP).

Job Openings in Research Administration

We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers.

Senior Grants and Contracts Manager
Sponsored Programs Administration - BIO
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
61270BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - MET
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
61269BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - NUT
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
59960BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - GHP
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
61131BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
61145BR

Associate Director of Finance
Sponsored Programs Administration - EPI
Description: The Associate Director of Finance will support innovative research at the world's leading public health research institution, primarily in the Department of Epidemiology.  Reporting jointly to the Director of Administration for the Department of Epidemiology, the Chief Financial Officer in the Office of Financial Services and the Chief Research Administration Officer in the Research Administration Office, the Associate Director of Finance (ADF) is a key leadership position in the Department and is responsible for financial and grants management. They will oversee a team of financial staff including grant managers and accounts payable personnel.
Grade: 58
60590BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - EH 
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities.
Grade: 56
60460BR

Senior Grants Manager 
Center for Biostatistics in AIDS Research (CBAR)
Description: The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly-confidential, final grant proposals. The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise. 
Grade: 56
58978BR