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January 10, 2023
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Broken Links in Last Week's HCSRA Highlights Newsletter
Last week's issue of our newsletter contained broken hyperlinks. To view the newsletter with the correct links, refer to HCSRA Highlight's 1/3/23 issue. All previous issues could be found on the HCSRA Highlights Newsletter page.
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The Reinvention of Subagreements in GMAS, January Roadshow
This is a reminder that the reinvention of subagreements in GMAS has an expected release date of February 2023. HSPH's Fishbowl Roadshow will be held in January to share an overview of the new GMAS subagreement functionality. Save the Date: January 10th, 2023, 1:00pm EST for the HSPH Roadshow. Refer to the HCSRA News post for more information and the February GMAS Release Post for the latest updates.
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At-Risk Streamlined Account Set-up Reports
The January Streamlined Account reports will be available this week for department review. Once available, they can be accessed through your department's Post Award Metrics folder. Please record your responses by January 31st.
For detailed instructions, please reference Harvard Chan School's At-Risk Account Procedure (section C: Streamlined account setup for all other non-competing grants).
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Upcoming Holiday: Martin Luther King, Jr. Day
In observance of Martin Luther King, Jr. Day, Harvard University and NIH will be closed on Monday, January 16, 2022. Reminder: If an NIH grant application due date falls on a federal holiday, the application deadline is automatically extended to the next business day.
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Harvard Policies & Guidance
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Draft Guidance: The Classification of Employee Fellows vs. Nonemployee Fellows
The Financial Policy Office has posted draft guidance dated 12/5/22 for the Classification of Employee Fellows vs Nonemployee Fellows (both students and nonstudents). These documents are listed as working documents with a comment period through 5/31/23.
Harvard's hope is that schools and units will test these documents over the next few months and provide feedback. The materials will be modified, and additional materials created, based on comments we receive from the Harvard community. The documents can be found at Classification of Employee Fellow vs Nonemployee Fellow | Financial Policy Office (website) and include:
Please submit feedback to financialpolicy@harvard.edu by 5/31/23.
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Updated: Billing Agreement Templates and University Guidance
The Billing Agreement (BA) templates and University guidance were recently updated. The guidance details the purpose of the salary and trainee billing agreements, the requirements to establish a billing agreement, and the roles and responsibilities associated with a billing agreement. Please note: the Harvard Chan School is currently developing School-specific guidance to accompany the University guidance.
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New: Harvard NIH DMSP Budgeting and Application Instructions Tip Sheet
The new Harvard NIH DMSP Budgeting and Application Instructions Tip Sheet provides guidance focused on Principal Investigators (PIs) and Grants Managers (GMs) working together to complete a budget and application that include the newly required NIH Data Management and Sharing Plan (DMSP). To view all DMS-related updates posted to our website, refer to the HCSRA Data Management & Sharing (DMS) News link.
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Preparing for the 2023 Data Management and Sharing Policy
Several NIH Institutes and Centers have developed guidelines and FAQs for their grantees to prepare for the Data Management and Sharing Policy, which will take effect on January 25, 2023:
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NIH Recap of 2022
Dr. Mike Lauer and Dr. David Kosub released a year in review recap to reflect on 2022 and discuss what is in store for 2023. Please refer to the Open Mike Blog for the recording.
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International Collaborations: Advice from Experts
In the International Collaborations: Policies, Processes, & Partnerships event recording, NIH experts walk you through the process of working with foreign entities through engaging case studies, panel discussions, and live Q&A. For presentation slides and other resources, see the event page.
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Behavioral Codes of Conduct for NIH Award Recipients
The NIH Grants Policy Statement (GPS) was recently updated, replacing the December 2021 version as standard terms and conditions of award. Consistent with longstanding federal regulations (45 CFR 75.303), institutions receiving NIH support will now be required to have internal controls to assure compliance with terms and conditions of award. These internal controls include behavioral codes of conduct to assure safe and healthful working conditions for their employees and foster work environments conducive to high-quality research. For more information, refer to the Open Mike Blog.
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Fishbowl Tuesdays at the Harvard Chan School are 1 to 1 1/2 hour sessions held on a regular basis during the academic year. All sessions are currently being held via Zoom. Invitations to attend each session (with Zoom Meeting Info) are sent to our research administrator’s mailing list. Please contact Jennifer Neira with questions, suggestions, or to have your name added to the email list. To access previous Fishbowl presentations, visit HCSRA's Fishbowl Tuesday page.
| Topic |
Description |
Presenters(s) |
Date/Time |
| GMAS Subagreement Module |
30-minute roadshow of the GMAS Subagreement module including design highlights, high-level process flows, and details on future training. |
Jess Perrault, Sr. Product Manager, HUIT |
Tuesday, January 10, 1pm to 2pm |
| University Billing Agreement Process |
Overview of Harvard Billing Agreement process and Harvard Chan School nuances. |
Wendy Chan, Associate Director, SPA |
TBD |
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NNLM: NIH Data Management and Sharing Policy Overview
Date: Tuesday, January 10, 2023, 2:00PM - 3:00PM
Register: Registration Link (Membership required)
Description: The NIH Data Management and Sharing Policy that will go into effect in January 2023 will require funded researchers to submit a plan outlining how scientific data from their research will be managed and shared. This session is intended for information professionals who are unfamiliar with this policy and will review the policy components and how you can prepare to address the policy at your institution.
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Quick and Dirty Data Management: 5 Things Everyone Needs To Be Doing Now
Date: Wednesday, January 11, 2023, 12:00PM - 1:00PM
Register: Registration Link
Description: Do you have data? Start the year off right with five basic things you can do now to manage your data for future happiness. These tools and techniques support practical data management and you can start using them immediately. Work with your personal data or research data, but start working now to ensure a future you who is secure in the existence, understandability, and reusability of your data.
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HSPH Administrative Forum
Date: Wednesday, January 11, 2023, 1:00PM - 2:30PM
Register: If you have not received the zoom invite, please email the Admin Forum at adminforum@hsph.harvard.edu.
Description: The Forum will be held on a bi-monthly basis with the aim of bringing subject matter experts, representatives from central offices, and other key stakeholders together to discuss policy and procedures updates, system enhancements, best practices, upcoming deadlines, new tools, updates from leadership and various committees, and other topics of interest.
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Ask an Expert: NIH Data Management and Sharing Policy
Date: Thursday, January 19, 2023, 1:00PM - 2:00PM
Register: Registration Link
Description: So, you want to write an NIH grant and need to know more about their new policy on Data Management & Sharing Plans? Drop-in this virtual information session to learn about the policy and how to successfully meet its expectations at Harvard. Experts from research support services across Harvard will be on hand to provide guidance and answer your questions.
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NIH Data Management and Sharing Policy: What, Why, and What's Next
Date: Wednesday, January 25, 2023, 11:00AM - 12:00PM
Register: Registration Link
Description: So, you want to write an NIH grant and need to know more about their new policy on Data Management & Sharing Plans? This session will highlight its key elements and changes, give an overview of the background and rationale of the new policy, and help you lay out a path for successfully meeting its expectations at Harvard.
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Procurement Policy Info Session
Date: Wednesday, January 25, 2023, 1:00PM - 2:00PM
Register: Harvard Training Portal
Description: Held by the Office of Sponsored Programs, this session will provide an overview of the Procurement Policy. This session utilizes partially recorded content and live instruction/Q&A. For more information, refer to the OSP Blog post.
Pre-Requisites: Participants should review the Sponsored Procurement Webpage resources:
*Please note: Part of this training will show a previously recorded session that will be stopped periodically throughout to answer questions live.*
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Virtual 2023 NIH Grants Conference: Funding, Policies, & Processes
Date: Wednesday, February 1, 2023, 11:00AM - 5:45PM & Thursday, February 2, 2023, 11:00AM - 5:45PM
Register: Registration Link
Description: Are you new to NIH grants and looking to better understand the processes and policies behind NIH funding? Or are you experienced and want to brush up on the latest policies and information? Please join us at the 2023 NIH Grants Conference, a free and virtual event on February 1-2, 2023. During this 2-day live event, NIH and HHS experts will share policies, resources, guidance, and case studies in informative and engaging sessions.
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Drop-in NIH DMS Policy Office Hours
To help you learn about the National Institutes of Health (NIH) Data Management and Sharing Policy, effective January 25, 2023, and how to successfully meet its expectations at Harvard, the Harvard Research Data Management (RDM) working group is hosting both in-person and virtual information sessions. Experts from research support services will be on hand to provide guidance and answer your questions — a great opportunity to get some face-to-face time (and even 1:1 time) with research support experts. Registration is only required for online sessions.
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Job Openings in Research Administration
We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers.
Associate Director of Finance
Sponsored Programs Administration - EPI
Description: The Associate Director of Finance will support innovative research at the world's leading public health research institution, primarily in the Department of Epidemiology. Reporting jointly to the Director of Administration for the Department of Epidemiology, the Chief Financial Officer in the Office of Financial Services and the Chief Research Administration Officer in the Research Administration Office, the Associate Director of Finance (ADF) is a key leadership position in the Department and is responsible for financial and grants management. They will oversee a team of financial staff including grant managers and accounts payable personnel.
Grade: 58
60590BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - EH
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities.
Grade: 56
60460BR
Senior Grants and Contracts Manager
Sponsored Programs Administration
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities.
Grade: 56
60461BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
59991BR
Senior Grants Manager
Center for Biostatistics in AIDS Research (CBAR)
Description: The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly-confidential, final grant proposals. The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise.
Grade: 56
58978BR
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For more information, please visit the HCSRA website.
To subscribe and reference past issues, visit the HCSRA Highlights Newsletter Page.
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