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Newsletter March 2020
A small guide to work from home during your PhD
Dear all,

These are difficult times for everyone, and we imagine that your PhD trajectory might also be affected or delayed.
Nevertheless, we hope that everyone is able to continue their work in some way or another. As Promeras we are available for any questions or concerns you might have. Of course we do not have any events planned during this period, but we would like to share with you a few tips & tricks with respect to working from home.
In addition, please find the attached statement by Promovendi Network Nederland, which was sent to all universities to facilitate loosening of procedures for PhD students who will encounter difficulties during this crisis.


Take care!
 
Software to use for conference calls
Microsoft Teams
-          Provided by the Erasmus MC (you can find a link in Agora)
-          Possibility to share files and is considered safe by the Erasmus MC

Skype
-          Maximum of 50 participants  
-          Possibility to share files
-          Free software
 
Zoom
-          Maximum of 100 participants
-          No need to have a Zoom-account
-          Limited time of video calling of 40 minutes
-          Possibility to share files
-          Free software
 
Whats app
-          Maximum of 4 participants
-          Possibility to share files if using Web-whats app
-          Easy to use as most people already use whats app
 
Contact with your supervisor
-          If possible, insist on continuing your meetings with your supervisors (of course, by phonecall/videocalling)
-          Keep your supervisors  informed on your leave or sick leave. If you are sick due to proven Corona-infection or have high suspicion of Corona-infection, you are obligated to inform your supervisors about this
-          If you have any motivational problems you can agree with your supervisor to plan a daily update on what you have done that day
 
Contact with colleagues
-      Try to share files with your colleagues and have low-key contact about any issues you encounter. Maybe supervisors are busy and can’t help you out, which may delay your work. Sharing your working methods and expertise may help other people out, so everyone can continue their work from home.
-     Plan coffee meetings through videocalling apps. 
 
Create a good working environment
- Make sure your workplace from home is ergonomically comfortable, so try not to work just from your laptop (it is advised not to work more than 2 hours at a laptop)
- Develop a daily rhythm that suits you and makes you happy
- Accept that things are not going as well or fast as usual
- Decide what you want to spend your time on, set feasible goals and prioritize (for example 3 tasks per day that you want to complete, anything after that is a bonus)
- Plan enough breaks in between your work and use the weekend for other activities than work 
- Stay in touch with colleagues, friends and family to prevent social isolation
-Define your working hours so you can maintain a healthy work-life balance
-Try to keep active, whether that means doing some form of home exercise, stretching, walking around the block or just your apartment.
The Erasmus Sports provided this link for work outs from home: https://www.highfive.fit/vitality-movement
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