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Issue 002 January 2020
RESPECT  ◆  RESPONSE  ◆  RESULTS

Message from the Project Director


As we enter the new decade, I know many are setting intentions and planning for the months ahead. We are doing the same at the Tribal Financial Management Center. We are building our plan to connect with you and to share plain language resources. The newsletter is an opportunity for you to get to know us better and for us to share tools and upcoming events. We are attending NCAI, the OVC Tribal Consultation and the Oklahoma State Tribal Victim Services Providers Regional Roundtable Discussions. We are looking forward to visiting your communities and learning more about your programs. 
OVC Tribal Financial Management Center (TFMC) offers the following support: 
Training and Technical Assistance (Onsite and Virtual) ◆ Webinars
Regional Training ◆ Resources and Tools ◆ Peer Learning Circles
Click to Request Support from our Virtual Support Center

Meet TFMC's Financial Specialists

TFMC has dedicated Financial Specialists available to provide grant financial management support, individualized technical assistance, and resources to OVC VSSA and CTAS applicants and grantees.
Alicia Nevaquaya
Alicia Nevaquaya
  • Member of the Choctaw Nation of Oklahoma.
  • Professional cake decorator.
  • Music lover.
April Bird
April Bird
  • Enrolled member of the Eastern Band of Cherokee Indian Tribe.
  • I often cook supper at my mom’s for 40+ close relatives.
  • I play in a 9-ball pool league. We finished 1st in the division and our team has an opportunity to play for a spot in an amateur pool tournament in Las Vegas, as the first all Native American team.
Brandy Brush
Brandy Brush
  • I toured solo through Europe for 2 months, visiting 7 different countries in the summer of 2019.
  • I love the great outdoors especially wild camping, hiking, kayaking, and snowshoeing.
  • I have 8 grandchildren and love spending time cooking and playing with them!
Dee Dee Shelkey
Dee Dee Shelkey
  • I lived in Mexico for 2 years and enjoyed experiencing and learning the history and culture firsthand.
  • I ran a marathon. While I have crossed it off my bucket list, I do not wish to do it again.
Karell Camara
Karell Camara
  • I enjoy decorating. I have an event design business and decorate for social and corporate events.
  • I love to travel, but am very scared of planes.
  • I love to dance.
Maribel Martinez
Maribel Martinez
  • I have traveled to 29 countries.
  • I climbed Mount Kilimanjaro.
  • I am passionate about self-care.
Paula Wojtkowski
Paula Wojtkowski
  • Enrolled member of the Eastern Band of Cherokee Indian Tribe.
  • I spent time in my youth as a fly-fishing guide.
  • I am a US Navy Veteran.
  • I can drive a bulldozer.
  • I recently won a spooky story contest with our local paper for an excerpt from the first chapter of a longer novel I’m writing.

Latest Tools and Resources


Download the Grant Financial Management: Frequently Asked Questions PDF Resource

A concise and easy to follow resource compiled from the grants financial management questions received from tribal grantees.  
Download

Tools and Resources


Access the playback for webinar content
  • Post-Award Grant Management (November 2019) - Learn how to comply with grant agreements including when and how to submit administrative, financial, and audit reports; how to draw down grant funds; and our most frequently requested topic – how to execute budget modifications. Access Playback.
     
  • Overview of an Effective Financial Management System (January 2020) Learn how an effective and efficient financial management system enables accurate, current, and complete disclosure of financial information while providing for oversight and protection of federal funds. Let us know you are interested in access by emailing our Virtual Support Center.
Additional:

Upcoming Events

Representatives from OVC TFMC will be attending and are available to meet. Please email TFMC@OVCTFMC.org to request a meeting if you will be there.
This event starts at 1:30 p.m. eastern. Those unable to attend in-person will have an opportunity to join one of two phone consultations. For full details, visit the website here.
This event will start at 2:00 PM eastern (11:00 a.m. pacific) and will last approximately 1 hour in length. More information will be listed here soon.
NCVRW Event
Every April, OVC helps lead communities throughout the country in their annual observances of NCVRW - (April 19 - 25). This year's theme is Seek Justice | Ensure Victims' Rights | Inspire Hope.

Self Care


Welcome to our section on Self-Care!

The hustle and bustle of the end of the year is officially over! Will you decide to pursue a New Year’s resolution, focus on demonstrating more gratitude, or continue living life as is? Here are a few ideas to intentionally live 2020 as the Best. Year. Ever.

Want to dive a little deeper? Check out 12 Ways to Get Motivated and Improve Your Fitness Level or A Mental Health Challenge That Could Improve Your Life.

Treat yourself well! You deserve it!
Download Handout

Reporting Requirements

Federal Financial Reports (known as the "SF-425" or the "FFR") are due quarterly as follows:
Reporting Quarter
January 1 - March 31
April 1 - June 30
July 1 - September 30
October 1 - December 31
Due No Later Than
April 30
July 30
October 30
January 30
GMS Semi-Annual Progress Reports are usually due as follows or as listed in the solicitation:
Reporting Period


January 1 - June 30
July 1 - December 31
Due by (no later than 30 days after the end of the reporting period):

July 30
January 30
GMS Help Desk: 888–549–9901
GMS Email: GMS.HelpDesk@usdoj.gov
Log into GMS: https://grants.ojp.usdoj.gov/gmsexternal
Quarterly PMT and Financial Status Reports are usually due as follows or as listed in the solicitation:
Reporting Period
January 1 – March 31
April 1 – June 30
July 1 – September 30
October 1 – December 31
Due by (no later than 30 days after the end of the reporting period):
April 30
July 30
October 30
January 30
OVC PMT Help Desk Phone Number: 844-884-2503
OVC PMT Helpdesk Email: ovcpmt@usdoj.gov
OVC PMT Website: https://ojpsso.ojp.gov/ using your email and password

Photos While On-Site

Pictured are a few of our TFMC team members visiting with the Turtle Mountain Band of Chippewa Indians in December 2019 and Sisseton Wahpeton Oyate in January 2020.
Photos used with permission from Brandy Brush, Paula Wojtkowski, Tara Ballesteros, and April Bird.

Shared Wisdom

Download this Shared Wisdom as a desktop background:
Standard Download | Widescreen Download

Contact the TFMC Virtual Support Center


Ask questions and/or request individualized grant financial management training and technical assistance by calling the Tribal Financial Management Center (TFMC) Virtual Support Center 703-462-6900 or emailing TFMC@OVCTFMC.org.  
OVC Tribal Financial Management Center (OVC TFMC) provides training, technical assistance, and resources to support American Indian and Alaska Native communities as they successfully manage the financial aspects of their federal awards. OVC TFMC also offers support via our Virtual Support Center (VSC) to Office of Victims of Crime (OVC) grantees and those seeking federal funding from OVC for the first time. Email questions or requests for grant financial management technical assistance to TFMC@OVCTFMC.org. Visit OVCTFMC.org for additional resources and information. 
Has your grant or financial point of contact recently changed?
Reach out to TFMC@OVCTFMC.org.

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Contact the Virtual Support Center TFMC@OVCTFMC.org or 703-462-6900